Company Secretary/Corporate Secretarial Officer

About the role

In this role, you will manage corporate governance and compliance for Animoca Brands' subsidiaries, ensuring adherence to legal requirements across various jurisdictions. Reporting to the General Counsel, you will coordinate board meetings, statutory filings, and support corporate restructuring efforts.

The Corporate Governance team emphasizes collaboration and attention to detail. You will be integral in maintaining corporate records, handling KYC requests, and liaising with external service providers, all within a fast-paced Web3 environment.

Who this role suits

• Detail-oriented individuals who excel in organized environments.
• Candidates comfortable with evolving priorities in high-growth tech settings.
• Those with strong communication skills for cross-functional collaboration.
• Professionals with a background in corporate governance or secretarial roles.

From the employer

Key Responsibilities

• Subsidiary & Portfolio Governance: Maintain and manage corporate records, statutory registers, and compliance filings for Animoca Brands’ subsidiaries across Hong Kong and key international jurisdictions.
• Board & Shareholder Meetings: Coordinate, draft, and organize board minutes, written resolutions, shareholder consents, and annual general meeting (AGM) materials.
• Statutory Filings: Prepare and ensure timely submission of annual returns, statutory changes (directorships, share allotments, office address changes), and regulatory filings with the Hong Kong Companies Registry and foreign corporate registries.
• M&A & Corporate Restructuring Support: Work closely with the Legal, Finance, and M&A teams to support corporate restructurings, joint ventures, funding rounds, entity incorporations, and liquidations.
• KYC & Due Diligence: Handle bank, investor, and partner KYC requests, providing corporate documentation, organizational charts, and director verification details as needed.
• Corporate Secretarial Operations: Liaise with external registered agents, corporate services providers, law firms, and auditors across multiple jurisdictions.
• Database & Record Management: Maintain up-to-date physical and electronic corporate secretarial databases, organizational charts, and compliance trackers.

Qualifications & Experience

• Education & Professional Membership: Bachelor’s degree in Law, Corporate Governance, Business Administration, or a related discipline. Member or graduate of HKCGI / CGI (formerly HKICS / ICSA) is highly preferred.
• Experience: 3 to 6 years of solid corporate secretarial experience, gained from an in-house corporate secretarial department (preferably within tech, private equity, VC, or multi-national groups) or a reputable corporate services firm.
• Jurisdictional Knowledge: Deep practical knowledge of the Hong Kong Companies Ordinance. Experience handling offshore entities is essential; familiarity with other Asia-Pacific jurisdictions is a plus.
• Language Skills: Excellent command of written and spoken English.
• Attributes: Highly organized with sharp attention to detail and strong time-management skills. Comfortable navigating fast-moving, high-growth tech environments with evolving priorities. Strong interpersonal and communication skills to collaborate cross-functionally across global teams.

What We Offer

• Exposure to groundbreaking work in Web3, blockchain ecosystems, digital assets, and global VC investments.
• Collaborative, energetic, and international work culture.
• Competitive remuneration package, benefits, and career progression opportunities.
• The Perks of Joining Animoca Brands:
• A Vibrant and Diverse Workplace: Immerse yourself in a dynamic, multi-cultural environment with colleagues from over 15 nationalities (and growing!). We celebrate diversity and foster a global perspective.
• Incentives in the Web3 Space: Be a part of the future and align your success with the growth of our innovative projects.
• Direct Impact and Flat Structure: Your voice matters. We operate with a flat organizational structure, ensuring your ideas are heard and implemented quickly.
• Comfortable and Creative Atmosphere: Embrace a relaxed and productive work environment with casual attire.
• Opportunities Across the Ecosystem: Expand your horizons by collaborating with various subsidiary brands within the Animoca Brands network, gaining exposure to a wide range of projects and technologies.
• Comprehensive Benefits Package: We care about your well-being. Enjoy a comprehensive benefits package, including medical, life, and transportation allowances.