Company Secretary/ Corporate Secretarial Officer

About the role

As a Company Secretary at Animoca Brands, you will manage corporate records and ensure compliance across Hong Kong and other jurisdictions. This role involves coordinating board meetings, preparing statutory filings, and supporting corporate restructuring efforts in a fast-paced Web3 environment.

You will work closely with various teams, including Legal and Finance, to facilitate M&A activities and maintain corporate governance standards. Success in this position requires strong organizational skills and the ability to navigate a dynamic, multicultural workplace.

The salary for this role ranges from $60,000 to $100,000, reflecting the competitive nature of the Web3 industry.

Skills that matter here

• Communication: Effective communication is essential for coordinating meetings and collaborating with cross-functional teams.
• Organizational Skills: This role demands excellent organizational abilities to manage corporate records and compliance filings.
• Blockchain: Familiarity with blockchain principles is important as Animoca Brands operates within the Web3 space.
• Corporate Law: A strong understanding of corporate law is necessary to ensure compliance with relevant regulations.
• Regulatory Compliance: You will be responsible for ensuring adherence to statutory requirements and regulations.
• Documentation: Accurate documentation is key for maintaining corporate records and preparing necessary filings.

Who this role suits

• Candidates should have a background in corporate governance or law, preferably in tech or multi-national settings.
• Attention to detail and strong time-management skills are essential for success in this role.
• The ideal person is comfortable in a high-growth environment with evolving priorities.
• Strong interpersonal skills are important for effective collaboration across global teams.

From the employer

Key Responsibilities:

• Subsidiary & Portfolio Governance: Maintain and manage corporate records, statutory registers, and compliance filings for Animoca Brands’ subsidiaries across Hong Kong and key international jurisdictions.
• Board & Shareholder Meetings: Coordinate, draft, and organize board minutes, written resolutions, shareholder consents, and annual general meeting (AGM) materials.
• Statutory Filings: Prepare and ensure timely submission of annual returns, statutory changes (directorships, share allotments, office address changes), and regulatory filings with the Hong Kong Companies Registry and foreign corporate registries.
• M&A & Corporate Restructuring Support: Work closely with the Legal, Finance, and M&A teams to support corporate restructurings, joint ventures, funding rounds, entity incorporations, and liquidations.
• KYC & Due Diligence: Handle bank, investor, and partner KYC requests, providing corporate documentation, organizational charts, and director verification details as needed.
• Corporate Secretarial Operations: Liaise with external registered agents, corporate services providers, law firms, and auditors across multiple jurisdictions.
• Database & Record Management: Maintain up-to-date physical and electronic corporate secretarial databases, organizational charts, and compliance trackers.

Qualifications & Experience:

• Education & Professional Membership: Bachelor’s degree in Law, Corporate Governance, Business Administration, or a related discipline. Member or graduate of HKCGI / CGI (formerly HKICS / ICSA) is highly preferred.
• Experience: 3 to 6 years of solid corporate secretarial experience, gained from an in-house corporate secretarial department (preferably within tech, private equity, VC, or multi-national groups) or a reputable corporate services firm.
• Jurisdictional Knowledge: Deep practical knowledge of the Hong Kong Companies Ordinance. Experience handling offshore entities is essential; familiarity with other Asia-Pacific jurisdictions is a plus.
• Language Skills: Excellent command of written and spoken English.
• Attributes: Highly organized with sharp attention to detail and strong time-management skills. Comfortable navigating fast-moving, high-growth tech environments with evolving priorities. Strong interpersonal and communication skills to collaborate cross-functionally across global teams.

The Perks of Joining Animoca Brands:

• A Vibrant and Diverse Workplace: Immerse yourself in a dynamic, multi-cultural environment with colleagues from over 15 nationalities (and growing!). We celebrate diversity and foster a global perspective.
• Incentives in the Web3 Space: Be a part of the future and align your success with the growth of our innovative projects.
• Direct Impact and Flat Structure: Your voice matters. We operate with a flat organizational structure, ensuring your ideas are heard and implemented quickly.
• Comfortable and Creative Atmosphere: Embrace a relaxed and productive work environment with casual attire.
• Opportunities Across the Ecosystem: Expand your horizons by collaborating with various subsidiary brands within the Animoca Brands network, gaining exposure to a wide range of projects and technologies.
• Comprehensive Benefits Package: We care about your well-being. Enjoy a comprehensive benefits package, including medical, life, and transportation allowances.