Role in brief
Bitdeer is looking for an Admin Executive to support its Finance department with travel arrangements, visa applications, and various administrative tasks. Candidates with experience in executive assistance and strong organizational skills should apply.
About the role
As an Admin Executive at Bitdeer, you will play a vital role in supporting the Finance department by managing travel logistics, visa applications, and various administrative responsibilities. Your work will ensure smooth operations within a fast-growing technology company focused on Bitcoin mining and AI cloud solutions.
You will be part of a diverse and inclusive team that values authenticity and encourages personal accountability. Success in this role means being proactive, organized, and able to handle multiple priorities while maintaining confidentiality and a high level of communication.
Skills that matter here
- Google Workspace: You will use Google Workspace tools like Gmail and Sheets for scheduling and managing documents.
- Microsoft Excel: Proficiency in Microsoft Excel will help you prepare and track expense claims and manage budgets for events.
Who this role suits
- You have at least 2 years of experience in a similar administrative role.
- You are highly organized and can manage competing priorities calmly.
- You are proactive and can anticipate needs before they arise.
- You value confidentiality and have strong communication skills.
From the employer
What you will be responsible for:
- Arranging business travel end to end, including flights, hotels, ground transport and itineraries, plus changes and cancellations at short notice
- Handling visa applications and travel documents, including preparing documents, submitting applications and tracking deadlines
- Managing calendars, scheduling meetings across time zones, and coordinating with internal teams and external parties
- Planning and booking team bonding activities, team meals and department events, including venues, vendors, logistics and budgets
- Preparing and tracking expense claims, reimbursements and receipts for travel and events
- Supporting light finance admin such as collecting documents and following up on approvals
- Handling ad hoc admin requests and errands as they come up
- Maintaining organized filing and records, both digital and physical
How you will stand out:
- At least 2 years of relevant experience as an Executive Assistant, Personal Assistant, Secretary or Admin Assistant
- Hands-on experience with corporate travel and visa applications for different countries
- Very organized and detail-oriented, able to juggle competing priorities and last-minute changes calmly
- Proactive and resourceful: you anticipate needs and solve problems before you’re asked
- Discreet and trustworthy with confidential information
- Strong written and spoken communication
- Comfortable with Google Workspace (Gmail, Sheets) and Microsoft Excel
- Any exposure to finance or accounting admin is a bonus but not required
What you will experience working with us:
- A culture that values authenticity and diversity of thoughts and backgrounds;
- An inclusive and respectable environment with open workspaces and exciting start-up spirit;
- Fast-growing company with the chance to network with industrial pioneers and enthusiasts;
- Ability to contribute directly and make an impact on the future of the digital asset industry;
- Involvement in new projects, developing processes/systems;
- Personal accountability, autonomy, fast growth, and learning opportunities;
- Attractive welfare benefits and developmental opportunities such as training and mentoring.
Questions about this role
Is this position remote?
The role is office-based and does not specify remote work.
What skills are required for this role?
Candidates should be proficient in Google Workspace and Microsoft Excel, with experience in travel arrangements and administrative tasks.
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