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Gemini is seeking a proactive Office Assistant to support day-to-day operations at their Arizona Operations Center. The role involves workplace operations, vendor coordination, and ensuring a secure and organized office environment.
Gemini is a global crypto and Web3 platform founded by Cameron and Tyler Winklevoss in 2014, offering a wide range of simple, reliable, and secure crypto products and services to individuals and institutions in over 70 countries. Our mission is to unlock the next era of financial, creative, and personal freedom by providing trusted access to the decentralized future. We envision a world where crypto reshapes the global financial system, internet, and money to create greater choice, independence, and opportunity for all — bridging traditional finance with the emerging cryptoeconomy in a way that is more open, fair, and secure. As a publicly traded company, Gemini is poised to accelerate this vision with greater scale, reach, and impact.
Responsibilities:
- Serve as the primary on-site Office Services point of contact and oversee day-to-day workplace operations.
- Maintain a professional, secure, organized, and employee-ready office environment, including shared spaces, pantry, supplies, mail, shipping/receiving, and workplace services.
- Support the workplace needs of a 24/7 Operations Center, including seating, parking, access, shared spaces, and general office readiness.
- Support employee on-sites, leadership visits, and office events, including rooms, catering, transportation, vendors, and related logistics.
- Maintain familiarity with building procedures, emergency contacts, office service schedules, and key vendor contacts to ensure continuity of local operations.
- Serve as the day-to-day liaison with property management, building security, engineering, parking, and other building teams.
- Coordinate building access, parking, maintenance, repairs, COIs, deliveries, vendor access, and other facilities requirements.
- Manage scheduling and day-to-day relationships with workplace vendors, including cleaning, pantry/beverage, furniture, moving, maintenance, shredding, and other office services.
- Proactively identify workplace issues, track them through resolution, and escalate as appropriate.
- Maintain seating charts and coordinate desk assignments, shared seating, workstation changes, and capacity needs.
- Manage office furniture, supplies, and workplace inventory, including tracking, storage, and readiness.
- Partner with RESO leadership, Corporate Security, IT, and other stakeholders on office moves, openings, buildouts, decommissions, and workplace projects.
- Partner closely with Corporate Security to administer employee badges/access, vendor and visitor access, and other physical security requirements.
- Manage office-related purchasing, receipts, invoices, expenses, and supporting documentation.
Qualifications:
- 2+ years of experience in office services, workplace operations, facilities coordination, office management, hospitality, or a related role.
- High level of professionalism, maturity, discretion, and sound judgment.
- Strong security mindset and demonstrated ability to follow established policies, procedures, and protocols consistently and precisely.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities through completion.
- Excellent written and verbal communication skills, including the ability to draft clear, professional employee and vendor communications.
- Strong working knowledge of Google Workspace and Slack is required; experience with workplace, access control, expense, or project-management systems is a plus.
It Pays to Work Here:
- Competitive starting pay
- A discretionary annual bonus
- Long-term incentive in the form of a new hire equity grant
- Comprehensive health plans
- 401K with company matching
- Paid Parental Leave
- Flexible time off