• Manage the CEO's calendar end-to-end: schedule and confirm meetings proactively, protect deep work time, keep all invites clean with agendas and links, resolve conflicts before they become problems, and stack meetings intelligently to minimize fragmentation.
• Own all travel logistics from booking to check-in to last-minute changes: use TravelPerk, anticipate constraints, and block realistic travel time so the calendar reflects reality.
• Triage and lighten the CEO's inbox: unsubscribe from noise, draft replies for review, and keep communications short, contextualized, and actionable.
• Run the daily executive rhythm: send a morning briefing with the day's priorities, upcoming travel, and key context so the CEO starts every day with clarity.
• Support meeting logistics and internal check-ins: coordinate in-person meals, stack back-to-back meetings when possible, and make sure follow-through happens after key conversations.
• Provide light office management support that requires occasional in-person presence at the Paris office.
• Evolve the role over time: build automations and systems that handle repetitive ops work so the ceiling of the role keeps rising.

Must-have Experience & Skills

• 5+ years supporting executives in a fast-paced, high-growth environment with high meeting volume and complex cross-timezone calendars.
• Proven track record managing end-to-end travel including last-minute changes and multi-city trips.
• Concise, high-context written communication: knows what to include and what to leave out.
• High judgment on reversible decisions and clear escalation instincts on anything that touches reputation, security, investors, or key relationships.
• Fluent with Google Workspace, Slack, Telegram, Notion, and comfortable with async-first tools.
• Genuine curiosity about automation and AI tools to improve the role itself.
• Comfortable operating in fast-changing contexts and shifting priorities without losing sight of what matters.
• Ownership and autonomy: executes without needing to be reminded, flags issues before they become problems.
• Team-first mindset: works in service of the organization's goals, not just the immediate task.
• Humble.

Perks & benefits