Events Coordinator

About the role

In this position at Rain Xyz, you will oversee the logistics of multiple events, ensuring that everything from venue sourcing to vendor contracts is handled efficiently. Your role is critical in maintaining the smooth execution of events that enhance Rain's presence in the fintech and crypto sectors.

You will collaborate closely with internal teams and external vendors while developing guest lists and invitations tailored to key partners. The role requires a proactive approach to problem-solving, especially when unexpected changes arise during events. Success means not only executing successful events but also contributing ideas that align with Rain's objectives.

Skills that matter here

• event management: The role requires hands-on event experience to coordinate logistics and ensure successful execution.

Who this role suits

• You thrive in fast-paced environments and can handle multiple tasks simultaneously.
• You have a strong attention to detail and can manage logistics without losing track of deadlines.
• You are adaptable and can remain calm under pressure, solving problems quickly as they arise.
• You possess a collaborative spirit, building strong relationships with team members and external partners.

From the employer

What you’ll do

• Coordinate logistics for several events at once, from conference booths and sponsorships to the dinners and side events we host.
• Source venues and manage vendor contracts, and ensure booth materials and swag arrive where they need to be.
• Book hotels and travel for the Rain team at each event, and keep everyone's plans organized in one place.
• Build the Know Before You Go (KBYG) decks that prepare our team for each event, covering the agenda, booth staffing, planned meetings, and the people we want to connect with there.
• Track timelines and spend for each event, including vendor invoices, so nothing slips between planning and wrap-up.
• Keep comms moving while our Events Manager is onsite. Field questions from internal teams and vendors and flag anything that needs a quick decision.
• Work with our sales and partnerships teams to understand which partners and prospects matter most for each event, and help shape guest lists and invitations around them.
• Travel to support events onsite, from booth setup to running check-in at a hosted dinner.
• Pitch ideas for events and formats we should try, and help report on results like attendance and meetings booked so each event informs the next one.
• Jump in wherever the work needs you, whether that's packing gift bags the night before a conference or rebooking hotels when plans change.

You are likely to succeed if you have:

• 1+ years of hands-on event experience, ideally at a startup, fintech, crypto/web3 company, or agency.
• A track record of hard work and organization. You can juggle several events at once and keep contracts, venues, hotel bookings, KBYG decks, swag, and shipping on schedule without losing track of the details.
• The ability to stay calm under pressure. When plans change on the day of an event, you solve the problem quickly and keep partners and teammates in the loop.
• Curiosity about stablecoins and payments, or excitement to learn fast.
• Creative instincts grounded in the business. You want to understand what each event needs to achieve for Rain, and you bring ideas that help it get there.
• A low-ego, roll-up-your-sleeves attitude. One day you're stuffing gift bags and the next you're pitching an event we should host.
• Strong working relationships with internal teams and outside vendors. You communicate clearly and represent Rain professionally with everyone you work with.
• Willingness to travel regularly, both domestically and internationally, and flexibility around event schedules.

Things that enable a fulfilling, healthy and happy experience at Rain:

• Flexible time off 🌴 Unlimited vacation can be daunting, so we require Rainmakers to take 10 days minimum for themselves.
• Flexible working ☕ We support a flexible workplace – work from home, come into an office, or both.
• Easy to access benefits 🧠 For US Rainmakers, we cover 95% of your health, dental, and vision plan costs and 90% for your dependents, plus a 100% company-subsidized life insurance plan.
• Retirement goals 💡 Plan for the future with confidence. We offer a 401(k) with a 4% company match.
• Equity plan 📦 Every Rainmaker gets an equity option plan so we all benefit from our success.
• Health and Wellness 📚 Rainmakers receive a monthly stipend to be used for eligible health and wellness spending.
• In-office meals 🍜 Rainmakers working from the office enjoy lunch and dinner on us, covered with a DoorDash credit.
• Team summits ✨ Expect team and company offsites, both domestic and international.