Accounts Payable Specialist

What You’ll Do

Daily AP Operations

• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.
• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable.
• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escalate exceptions when needed.
• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.

Close Support & Special Projects

• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
• Follow established approval and payment controls, including verification procedures for vendor banking changes.
• Maintain organized records and provide AP documentation for internal reviews and external audits.
• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A.

What We’re Looking For

• 2–4 years of experience in accounts payable or a related accounting operations role, with hands-on responsibility for invoice processing and vendor support.
• Curiosity about how processes work and initiative to make them better.
• A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
• Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools.
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
• Strong attention to detail, sound judgment, and a habit of checking your work.
• The ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
• Clear, practical communication and a collaborative approach to working with vendors and colleagues.

Benefits and Perks

• 🏥 Medical, Dental, & Vision
• 💪 Gym Reimbursement
• 🖥️ Home Office Build-out Budget
• 🥙 In-Office Group Meals
• 🚅 Commuter Benefits
• 🌴 Flexible Time Off
• 🧘‍♂️ Wellbeing & Mental Health Perks
• 🧠 Learning & Development Stipend
• 🌎 Company Sponsored Conferences & Events
• 💸 HSA and FSA Plans
• 🧬 Fertility Benefits