Role in brief
SwissBorg is seeking a Corporate & Legal Administrator to oversee entity maintenance and assist the legal team in a crypto wealth management setting. Ideal candidates will have a background in corporate services and fluency in English and French.
About the role
In this role, you will manage the day-to-day operations of multiple regulated entities in Switzerland and the EU, ensuring compliance with corporate governance and legal requirements. You will prepare and maintain essential documentation for banks and partners, support the legal team with contract management, and handle confidential information with care.
SwissBorg is focused on making crypto investing accessible and transparent. The team values organization and a proactive approach, as well as curiosity about technology, particularly AI. Success in this role will be measured by your ability to keep all filings up to date and support the legal processes efficiently.
Who this role suits
- You have 3 to 5 years of experience in corporate services, law, or banking.
- You are fluent in both English and French and can communicate effectively in both languages.
- You are highly organized, detail-oriented, and capable of managing multiple deadlines without oversight.
- You have a strong interest in AI and are eager to integrate technology into your daily work.
From the employer
- Own day-to-day entity maintenance across multiple regulated entities in Switzerland and the EU: domiciliation, annual filings, commercial register updates, corporate registers and routine corporate secretarial actions.
- Prepare and manage KYB and KYC documentation packs for banks, crypto exchanges and commercial partners, and keep them up to date.
- Run contract management: intake, signature, archiving, versioning and tracking of renewals and key deadlines.
- Support the Legal team with signature workflows and board and shareholder documentation.
- Handle incoming legal and administrative requests in coordination with Legal and Compliance.
- Handle incoming and outgoing corporate mail, registered letters and couriers for group entities.
- Handle highly confidential documentation (UBO declarations, identity documents, banking records, officer sign-off documents) with strict data privacy and security controls.
- Use and improve AI-powered tools and automations to streamline filings, KYB packs, contract tracking and reporting.
- 3 to 5 years of experience in a fiduciary, corporate services provider, law firm or bank back office.
- Hands-on experience with entity management and commercial register filings; multi-jurisdiction exposure is a strong plus.
- Full professional fluency in English and French, spoken and written.
- Highly organised and rigorous: nothing falls through the cracks, deadlines are met.
- Genuinely curious about AI and excited to use it daily.
- Discreet, reliable and autonomous, with a service mindset.
- Able to be in our Lausanne office 2 to 3 days per week today, and up to 4 as the team grows.
- Annual BORG bonus
- Flexible working hours
- 25 days annual leave plus local bank holidays
- Learning and development budget
- MacBook and home office budget
- Team and wider company retreats
- SwissBorg Premium account
- VSOP share options
- BORG welcome bonus
Questions about this role
What is the remote work policy?
This role is hybrid, requiring presence in the Lausanne office 2 to 3 days per week.
What qualifications are needed for this position?
Candidates should have 3 to 5 years of experience in a relevant field and be fluent in English and French.
How do I apply for this job?
You can apply for this position through the SwissBorg website.
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