Executive Assistant - Japan

What you'll do:

• Calendar & Meeting Management

- Own complex scheduling across multiple senior leaders and stakeholders - Prioritize ruthlessly to ensure time aligns with business impact - Push back when needed to protect focus and optimize leadership bandwidth

• Travel & Expenses

- Coordinate domestic and international travel logistics - Manage expenses through Ramp with accuracy and timeliness

• Business Writing

- Draft, edit, and refine internal communications, presentations, and leadership updates - Help leaders articulate strategy, summarize meetings, and drive follow-ups - Bring structure and clarity to ambiguous inputs and fast-moving discussions

• GTM Operating Rhythm Support

- Help keep key meetings, planning cycles, and cross-functional touchpoints on track - Partner closely with Recruiting to ensure interview days run smoothly and efficiently - Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination - Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences

You could be a fit if:

• Core Experience

- 6+ years of experience in an Executive Assistant or similar role - Experience supporting senior leaders in a fast-paced, tech-forward environment

• Skills & Traits

- Exceptional business writing skills - Strong judgment and prioritization: knows what matters and acts accordingly - Assertive and confident; willing to push back to improve outcomes - Highly organized with strong attention to detail - Fluency in both Japanese and English languages

• Working Style

- Slack-native and comfortable operating in fast, async environments - AI-forward: uses modern tools (e.g., ChatGPT, Notion AI) to move faster and produce higher-quality work - Growth mindset with a willingness to continuously improve systems and processes

• Nice to Have

- Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams