Senior HR Specialist, Payroll & Operations

HR Operations

• Manage the full spectrum of HR administrative and operational activities for multiple countries, including employee data management, contract administration, benefits administration, and HR documentation.
• Ensure timely and accurate execution of employee lifecycle processes (onboarding, transfers, offboarding, and status changes).
• Maintain HR systems (HRIS) and employee records, ensuring accuracy, consistency, and compliance with data protection regulations.
• Prepare HR and Benefits Reports to support HR Manager.
• Support the implementation of regional HR initiatives and policy updates.

Payroll Administration

• Execute monthly payroll processes in collaboration with local payroll vendors and Finance, ensuring data accuracy, compliance, and timeliness.
• Validate payroll inputs (e.g., new hires, terminations, bonuses, deductions, benefits) and reconcile post-payroll results.
• Manage payroll-related queries from employees and HR teams, providing timely and accurate resolutions.
• Ensure full compliance with tax, social security, and labor reporting requirements across all supported countries.
• Assist with payroll audits, reconciliations, and year-end reporting.

Compensation & Benefits Support

• Support the administration of compensation and benefits programs, including benefits enrollment, renewals, and vendor coordination.
• Perform data checks and analysis to ensure accuracy of compensation-related information.
• Assist in the execution of annual salary reviews, bonus cycles, and benefits updates.

Compliance & Process Improvement

• Ensure all HR operations and payroll processes adhere to local laws, company policies, and audit standards.
• Stay up to date with local employment and payroll legislation, escalating key changes to the HR Manager.
• Identify opportunities to streamline workflows, improve accuracy, and enhance employee experience through process optimization.
• Contribute to documentation and maintenance of regional process guides and standard operating procedures (SOPs).

Stakeholder Collaboration

• Work closely with HR teams, Finance, and external vendors to ensure smooth HR and payroll operations.
• Serve as a knowledgeable point of contact for complex HR or payroll inquiries within the region.

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• Minimum 4 years of experience in HR operations and payroll, preferably supporting multiple countries.
• Solid technical knowledge of payroll processes and employment laws, compliance requirements, and HR administration.
• Experience with HRIS and payroll systems.
• Strong analytical and problem-solving skills with attention to detail.
• Extensive expertise in HR data management and payroll reporting.
• Excellent communication and collaboration skills across cultures and functions.
• Fluency in English.

• A buddy will support you with your onboarding.
• Hybrid way of working.
• Competitive pay & bonus scheme.
• Developmental 360° feedback framework.
• Unlimited access to Udemy & continuous training.